Our Employee features are part of Proxyclick Flow. That’s our all-in-one solution for safely and efficiently managing visitor, employee, and contractor flows. See how it all fits together.
No two organizations face the same challenges when it comes to facilitating a safe return to the workplace. Different industries, geographies, and companies, all have their own unique needs.
The current situation requires flexibility, and that’s something our Employee features provide. Whether you want an access control system (ACS) based flow, health screening questionnaires, touchless access, or to integrate a temperature scanner, while respecting data privacy policies - Proxyclick can do that and more.
In this piece, we’ll show you how we used Proxyclick to safely return to our offices, and look at some of the key features that enabled us to do so.
This is how it worked for us.
So let’s break down exactly how Henry used Proxyclick’s Employee features to return to the office.
The first step for Henry was booking a spot in the office. He did this with his Proxyclick Proovr app.
To give him access, an admin had to switch on the Employee features in the Dashboard. They can toggle this setting on, then add employees to their Employee list via bulk or individual upload.
Once activated, employees can complete the enrollment process with Proovr. They receive an email that directs them to download the app from the Google Play or Apple App Store, then secure it with a PIN and match their user profile with the account in Proxyclick.
If you’re using an iPad based check-in, a new element appears on the Welcome Screen. This element contains a dynamic QR code which is refreshed every 30 seconds, which employees scan using their app for a touchless check-in (more on this below).
It’s worth noting the solution also works with an Access Control System (ACS), and in Proxyclick’s case, with a temperature scanner.
Once Henry decides to book himself in, he needs to pick a day which suits him. He can see which days there’s room for him (to make sure too many people aren’t in the office at one time), and also which of his colleagues have already booked themselves in.
In this case, he notices Anne from marketing is there on Thursday. Perfect! He needs to speak to her about an upcoming campaign, so he picks that day and selects a desk close to her.
Henry does all this using his Proxyclick Proovr app, and Proxyclick runs the capacity check in the background. The interface was designed to make the process as frictionless and easy as possible for employees and admins alike.
The best way to minimize the risk of infection in the workplace is by keeping people with symptoms out. The day before his visit, Henry receives a questionnaire in his Proovr app, that asks him a few custom questions. These can be tailored to match local and company regulations, and can be updated instantly to reflect any changes.
When he’s successfully answered the questions, Proovr is updated to let him check-in the following day. Had he said he had symptoms, he would be told not to come in, and Proovr would not let him check-in.
Data privacy has always been front of mind at Proxyclick, and as we’re now dealing with sensitive information, it’s more relevant than ever. We’re the only solution in this space with an ISAE 3000 Type I Privacy Attestation and other certifications that ensure data is secure and treated with respect.
Here we have a few options for you - each one is completely touchless.
As soon as Henry checks-in (it doesn’t matter which of the above ways he used), a few things happen in the backend.
Checking out is easy. Just scan the way you did when you checked in. The one exception here is the temperature scanner. There’s not much point taking people’s temperature on the way out, so in that scenario employees just need to scan a QR code on the Welcome Screen of the iPad. If they are checked in, it will check them out.
Henry is usually very diligent, but as we mention in the video, he has occasionally forgotten to check out. In that case, Proxyclick automatically checks him out at midnight.
So there you have it. That’s how we’ve been using the Employee features to keep us safe. Of course your situation won’t be exactly the same but that’s why Proxyclick is designed to give you the flexibility you need, to quickly and confidently adapt your flows. (And check out how Proxyclick's people flow management solution helps organizations ensure workplace safety under OSHA).